Records Manager

Recruiter
Regeneron
Location
Tarrytown
Salary
Competitive
Posted
Jul 17, 2017
Closes
Jul 19, 2017
Industry
Legal
Employer Type
Direct Employer
Employment Type
Permanent
Hours
Full Time
Known for its scientific and operational excellence, Regeneron is a leading science-based biopharmaceutical company that discovers, invents, develops, manufactures, and commercializes medicines for the treatment of serious medical conditions. Regeneron commercializes medicines for eye diseases, high LDL-cholesterol, atopic dermatitis and a rare inflammatory condition and has product candidates in development in other areas of high unmet medical need, including rheumatoid arthritis, asthma, pain, cancer and infectious diseases.

Summary
This position will report into the Law department and be responsible for the development, analysis, research, and implementation of federal, state, contractual and standard records management retention statutes and principles to ensure legal and regulatory compliance relating to records management. This includes the development of a global records taxonomy that identifies all legal and regulatory records retention requirements across all jurisdictions; a global records management operating model covering governance, people, process, and tooling requirements; and a centralized Records Retention function that will drive standardized records management practices across the enterprise. This position collaborates with the business unit designees and/or records liaisons to provide guidance, training and direction to inventory and classify record objects for record retention purposes. Records Retention Manager will provide recommendations of record retention schedules based on applicable state laws, federal laws, contractual requirements and industry standard practices.

Responsibilities
Support an enterprise-wide records retention function, including the implementation of an operating model and the development of a sustainable maintenance process for Enterprise Records Retention Schedule and Policy.
  • Research and analyze contracts, state and other federal/applicable laws including industry best standards to recommend record retention categories for all record objects.
  • Manage the delivery of retention schedule tool and the integration of the tool within existing data management systems.
  • Recommend record retention third party software and/or tools for record retention of electronic records.
  • Implement a legal hold process that prevents purging of records associated with legal cases.
  • Maintain the retention schedule tool and taxonomy system, including change control and retention schedule updates. Define a process to identify records and apply the records retention policy that applies.
  • Collaborate with the record liaisons for purposes of training, recommendations for procedures and implementation of record retention inventory and retention program in each business unit that supports the Enterprise Records Management Program (RMP).
  • Build strong relationships internally between key groups such as Enterprise Security Office (ESO), Information Technology (IT), Legal and Compliance, Records Management and other business units.
  • Assist the records management team in monitoring compliance with records retention policies and controls.
  • Assist in the development and support of appropriate records disposal processes, including both paper and electronic records.
  • Subject matter expert for the technical capabilities and setup of the system and effectively engage IT to support, troubleshoot and manage the system across a diverse IT environment.
  • Proactively monitor applicable rules and regulations and communicate changes to the Agency.
Analysis and Documentation (30%)
  • Provide guidance on record retention schedules to ensure compliance with applicable laws and regulations.
  • Ensure the program and retention schedules meet applicable laws and contractual requirements.
  • Provide guidance on electronic record retention to include best practices and compliance.
  • Define a process for identifying the system of record to minimize records being maintained in multiple sources.
  • Analyze records retention schedules, processes and program to provide recommendations for improvements.
  • Coordinate quality control procedures.
OTHER DUTIES AND RESPONSIBILITIES (5%)
  • Remain current on federal, state, and other compliance laws and regulations and emerging trends.
  • Participate in industry work groups such as state records retention/ program and committees.
  • Other duties as assigned.
Requirements
  • Understanding and experience with input and retrieval of data in database or spreadsheet
  • Experience in leading teams and projects.
  • Industry bio-pharmaceutical experience.
  • Demonstrated experience with Word ?? and Excel ??
  • Effective verbal, and written communication skills.
  • Strong attention to detail skills.
  • Effective time management, organizational skills, teamwork and collaboration.
  • Significant problem solving methodology.
  • Ability to work independently.
  • Bachelors degree with 3 years experience in a cGMP environment.
  • Appropriate degree, diploma or other Post-Secondary qualification in records management, information management or related fields
This is an opportunity to join our select team that is already leading the way in the Pharmaceutical/Biotech industry. Apply today and learn more about Regenerons unwavering commitment to combining good science & good business.

To all agencies: Please, no phone calls or emails to any employee of Regeneron about this opening. All resumes submitted by search firms/employment agencies to any employee at Regeneron via-email, the internet or in any form and/or method will be deemed the sole property of Regeneron, unless such search firms/employment agencies were engaged by Regeneron for this position and a valid agreement with Regeneron is in place. In the event a candidate who was submitted outside of the Regeneron agency engagement process is hired, no fee or payment of any kind will be paid.

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.